CHEMICAL TRADERS AND DISTRIBUTORS ASSOCIATION OF THE CZECH REPUBLIC
Statutes of the Chemical Traders and Distributors Association of the Czech Republic
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Section 11: The Board
- The Board is the supreme body of the Association between General Assemblies.
- The voting members of the Board are:
- members elected by General Assembly from among the individual members and the collective members.
The numbers of the elected members of the Board are approved by the General Assembly.
Advisory members of the Board are:
- the chairmen of associate members
- honorary members elected by the General Assembly
- the General Secretary of the Association
- Nominations of candidates for members of the Board elected by the General Assembly may be submitted to the General Assembly by the Board or any member of the Association.
- The term of office of the Board is three years. Each of its members may be reelected.
- The voting members of the Board elect the Association´s officers, i.e., the President and the Vice-President, by secret ballot from among themselves. The term of office is three years. Each of the officers may be reelected.
- A member of the Board shall resign from his office if he has ceased to be in a leading position in the company which is a member of the Association, or may resign at his own request. A leading position means a top position in the executive management, or membership in the Board of Directors or Supervisory Board.
- The Board is authorised to co-opt a new member in replacement of such resigned member. The term of office of such co-opted member terminates with the term of office of the entire Board.
- In addition, the Board
- decides on the fundamental issues of the implementation of the mission of the Association, such decisions being based on General Assembly resolutions,
- submits to the General Assembly the agenda, draft annual report concerning the activities of the Association and, where appropriate, other documents to be approved by the General Assembly,
- submits to the General Assembly, following the discussion thereof in the Supervisory Board, the financial statements for the preceding year, proposal for the distribution of after-tax profits or coverage of losses, draft budget for the current calendar year and draft "Rules",
- decides on the use of and additions to the reserve fund,
- prepares and submits to the General Assembly the draft list of candidates for the election of the new Board and Supervisory Board,
- decides in respect of conflicts of interests of individual members of the Association or collective members of the Association. Such decisions may be reviewed by the General Assembly at the request of such members,
- decides on the establishment or dissolution of the Association's expert commissions, appoints and recalls their chairmen and, if appropriate, other members,
- appoints and recalls the General Secretary of the Association; the General Secretary of the Association automatically becomes advisory member of the Board of the Association. The salary of the General Secretary of the Association is set by the President of the Association.
- convenes extraordinary General Assemblies at its own initiative, at the initiative of the Supervisory Board or as provided in Section 10(6),
- decides on the admission of new members of the Association pursuant to Section 6(5),
- submits proposals for expulsion of members of the Association to the General Assembly pursuant to Sections 6(7) and (8),
- decides on changes in membership fees and payments of members for the services provided by the Association on extraordinary grounds (see Section 7(8)),
- decides on the establishment or dissolution of an interest associations or other entities and the participation of the Association therein, and on the accession of the Association to other organisations;
- For reasons of time, decisions of the Board may be taken by roll call. In such events, all voting members of the Board must provide their positions and the decision must be adopted by simple majority. The adopted decision must be included in the minutes of the next following meeting of the Board.
- The Board meets at least 4 times in a year. Its meetings are convened by the General Secretary of the Association upon the instruction of the President, or in his absence of a Vice-President.
- A Board meeting represents a quorum for the purposes of adopting resolutions if it is attended by a simple majority of voting members of the Board. Where appropriate, honorary members of the Board and, upon the decision of the President, also the chairmen of the expert commissions may be invited to attend Board meetings to a reasonable extent; all the above persons are in advisory capacity.
- Resolutions of the Board are adopted by a simple majority of votes of the attending voting members of the Board, with the vote of the chairman being decisive in the event of a tie. Each ordinary voting member of the Board has one vote.
- Minutes are taken of each Board meeting, signed by the chairman and the General Secretary of the Association and delivered to the members of the Board; in the absence of the General Secretary of the Association, the minutes are signed by an authorised official of the Secretariat of the Association. The minutes are notified to all members of the Association in a reasonable manner.
- The President, or in his absence a Vice-President ( statutory bodies ) acts on behalf of the Association in all matters arising from the implementation of the mission of the Association. Act on behalf of anybody can statutory body only.
The Responsible Care Programme is implemented and assessed by means of the Steering Committee of the Association of Chemical Industry of the Czech Republic, of which the representative of SCHOD ČR is a member. For the realization of the Responsible Care Programme a joint programme was created on the basis of a Partnership Agreement between SCHOD ČR, SCHP ČR, FECC and CEFIC. The Guide for Responsible Care Assessment – verbatim „Odpovědné podnikání v chemii“ – which includes 36 assessment criteria was published.
