Statutes of the Chemical Traders and Distributors Association of the Czech Republic
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Section 12: The Supervisory Board
- The Supervisory Board is the auditing body of the Association.
- The Supervisory Board has at least three members elected by the General Assembly for a term of three years. The number of the Supervisory Board members is determined by the General Assembly. Each member of the Supervisory Board may be reelected.
- The members of the Supervisory Board elect a chairman from among themselves, who convenes and chairs its meetings. In the chairman´s absence, the meetings are convened and chaired by a Supervisory Board member authorised thereto.
- The Supervisory Board:
- delivers its opinions in respect of the results of the financial management of the Association and the draft budget,
- delivers its opinions in respect of other documents submitted to the General Assembly,
- supervises the financial management of the Association, and
- submits reports on its activities to the General Assembly.
- The Supervisory Board is entitled to convene an extraordinary General Assembly, or request the Board to convene it, if the convening is justified by ascertained economic conditions.
- Nominations of candidates for members of the Supervisory Board may be submitted to the General Assembly by the Board or any member of the Association.
- A Supervisory Board member shall resign if he has ceased to represent a member organisation of the Association, or may resign at his own request. The Supervisory Board may, upon a proposal of the Board, co-opt a new member in replacement of such resigned member. The term of office of such co-opted member terminates with the term of office of the entire Supervisory Board.
- A Supervisory Board meeting represents a quorum for the purposes of adopting resolutions if it is attended by a simple majority of its members.
- Resolutions of the Supervisory Board are adopted by a simple majority of votes attending the meeting. In the event of a tie, the vote of the chairman of the meeting is decisive.
Section 13: Secretariat of the Association
- The Secretariat of the Association is comprised of the General Secretary of the Association and other employees of the Association.
- The Secretariat of the Association is the executive body of the Board of the Association and arranges for activities implementing the tasks relating to the mission of the Association that have been assigned to the General Secretary of the Association by the Board or directly by the General Assembly in its resolution. The Secretariat of the Association also arranges for the necessary organisational and administrative work connected with the activities of General Assemblies, Board and Supervisory Board, and of the expert commissions.
- The General Secretary of the Association is responsible to the Board.
- The General Secretary of the Association:
- manages the activities of the Secretariat of the Association,
- coordinates the activities of the expert commissions relating to the tasks assigned by the General Assembly or the Board,
· he may charge the chairman of an expert commission with a task which will help in the performance of a task assigned to the Secretariat of the Association,
· as a rule, the General Secretary of the Association also submits proposals to the Board to establish branch sections or expert commissions, including proposals of candidates for their chairmen and their scope of activities,
- submits to the Board the reports on the activities of the Secretariat (performance of tasks), results of the financial management of the Association, draft budgets of the Association, proposals of decisions of the Board relating to the mission of the Association, reports on the activities of the expert commissions and other documents required (requested) for the work of the Board of the Association.
- administers the Association´s assets according the Board decission.
- sets the terms and conditions of work and salaries of the personnel of the Secretariat in accordance with the approved budget.
Section 14: Expert Commissions
- The expert commissions perform professional activities in their respective spheres of activity. In particular, they evaluate all available information regarding the issues of the respective spheres of activity assigned to them and prepare proposals for meetings of the Board or for the use of the Secretariat to the end of extending or increasing the efficiency of the activities of the Association (its bodies) in the sphere of professional activities of each such commission. They perform the tasks assigned to them upon their establishment, arising from the plan of activities and other tasks assigned to them by the Board (the General Assembly) or the General Secretary of the Association. They submit the results of their work to the General Secretary of the Association who submits them to the Board, as a rule together with the chairman of the respective expert commission.
- The Association Board appoints the chairmen and, where appropriate, other members of the expert commissions (committees). The chairman of a commission has the right to supplement his commission with other members.
- The powers of the chairmen of the expert commissions are specified by the Board upon the establishment of each such expert commission, or as need be. The chairmen of the commission attend, when invited, the meetings of the Association Board in advisory capacity.
- The members of the expert commissions are predominantly the employees of the members of the Association or, where appropriate, an employee of the Secretariat in order to secure the continuity of mutual information links in the given sphere and the coordination (and monitoring) of the work of the commissions. Experts other than employees of the members of the Association may in appropriate cases also be members of the expert commissions. The chairmen of the expert commission have the right, whenever they deem it purposeful for the work of their expert commission, to request a reception by the President or General Secretary of the Association.
- The chairmen of the expert commissions are responsible to the Board for their activities and submit reports on their activities through the Secretariat of the Association.
- The expert commissions organise professional activities, collect information and prepare proposals for decisions and policies in the spheres of activities assigned to them, in particular in the spheres of:
- trade policy,
- economic, chemical and environmental legislation,
- health, safety and the environment,
- logistics of hazardous goods,
- presentation, promotion and information technology.
Section 15: Manner of Settlement of Assets upon the Dissolution of the Association
Upon the dissolution of the Association, settlement will be made on the base of democratic agreement approved by General Assembly.
Section 16: Final Provisions
- 1. The Association will notify the Ministry of the Interior of the Czech Republic of the amendments to these Statutes in writing, within 15 days of their approval, and attach the text of this amendment in two counterparts or the new text of these Statutes reflecting the amendments in two counterparts.
- 2. These Statutes have been approved by the General Assembly of the Association held on 11.11. 2003 in Prague, and may be amended only by a General Assembly decision.
In Prague, 11.11. 2003
